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Section 51 manual for Multimatics (Pty) Ltd
    A. Contents
    B. Particulars in terms of the section 51 manual

1. Contact Details

Postal Address: PO Box 1461 Ferndale 2160 Physical Address: 10 French Park, 90 Oxford Street, Ferndale, Randburg
Contact: Steven Brown    Tel: 0117920036    Fax: 0117920046 

2. The Official guide to information available in terms of the act

Forms lodged with the Registrar of Companies Include:
    • Certificates of Incorporation / Commence Business / Changes of Name
    • CM forms as prescribed by the Companies Act 1973
    • Memorandum and Articles of Association
Company Registers Include:
    • Register of Members
    • Register of Fixed Assets
    • Register of Directors and certain Officers
Annual Financial Statements and Accounting Records Include:
    • Annual Accounts
    • Directors Reports
    • Auditors Reports
    • Books of Account required by the Companies Act 1973

3. Records available in terms of any other legislation [Section 51(1)(d)]

Basic Conditions of Employment No. 75 of1997
Compensation for Occupational Injuries and Health Diseases Act No.130 of 1993
Income Tax Act No. 95 of 1967
Labour Relations Act No. 66 of 1995
Regional Services Councils Act No. 109 of 1985
Skills Development Levies Act No. 9 of 1999
Skills Development Act No. 97 of 1998
Unemployment Contributions Act No. 4 of 2002
Unemployment Insurance Act No. 63 of 2001
Value Added Tax Act No. 89 of 1991

4. Access to the records held by the private body in question [Sections 51(1)(c) and 51(1)(e)]

i. The latest notice regarding the categories of records of the body which are available without a person having to request access in terms of this Act in terms of section 52(2) {not applicable}
ii. Records that may be requested [Section 51(1)(e)]
Human Resources:
    • Staff recruitment policies
    • Employment contracts
    • Remuneration records and policies
    • Staff Policy & Procedures manual
Operations:
    • Sales records
    • Clients registry
Finances:
    • Financial statements
    • Annual financial statements
iii. The request procedures
The person requesting the information must make the request for information and address it to:
    • Mr S Brown, PO Box 1461, Ferndale, 2160
The person requesting must provide sufficient details in the request to enable the head of Multimatics to identify the records and the requester. The requester should also indicate which form of access is required. The Requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to so be informed. 
The Requester must also indicate the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right 
If the request is made on behalf of another person the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body 
Fee: A Requester who seeks access to a record containing personal information about that requester is not required to pay a fee. Every other requester who is not a personal requester must pay the required fee of R50 per itemized request. 
    • The Head of the private body must notify the requester by notice requiring the requester to pay the prescribed fee before further processing the
      request
    • The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or
      payment of the request fee  
    • After the head of the private body has made a decision on the request the requester must be notified in the required form.
    • If the request is granted then a further access fee must be paid for the search reproduction preparation and for any time that has exceeded 
      the prescribed 

5. Other information as may be prescribed [Section 51(1)(f)]

The minister of justice and constitutional development has not made any regulations in this regard.

6. Availability of the manual [Section 51(3)]

The manual is available for inspection at the offices of Multimatics free of charge and copies are available with the SAHR​